Request for Proposals (RFP) #215

REQUEST FOR PROPOSALS (RFP) #215
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The Office of Economic and Workforce Development (OEWD) is issuing this Request for Proposals (RFP) for grants to support a variety of key economic development activities from its Invest in Neighborhoods (IIN) and Business Development divisions. The funding in this RFP responds to the recovery needs shared by OEWD’s many stakeholders including the small business community, neighborhoods, non-profit partners, elected leaders as well as the recommendations from the COVID-19 Economic Recovery Task Force.
 

The RFP maintains long-standing, successful programs and partnerships while focusing on program areas that support recovery, including targeted investments in:

Clean and safe outdoor and public spaces

Hard-hit neighborhoods

Commercial corridors and business sectors

Technical, real estate and legal support for small businesses

Resources to support marketing and customer attraction 


Unless otherwise indicated in the program descriptions, successful proposals will be funded for a term of one (1) year, beginning in fiscal year 2020-2021, with opportunities to renew or extend programming through fiscal year 2024-2025, subject to OEWD approval and funding appropriation.

 

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KEY DATES

The anticipated schedule for this RFP is below. Please check this page frequently for updates as the schedule is subject to change. 

 

RFP PHASE

SCHEDULE

RFP #215 Issued

Monday, December 14, 2020 at 9:00 PM

Bidders Conference

Click here for registration instructions

Friday, December 18, 2020
3:30 PM - 5:00 PM

Deadline for Written Questions

Monday, December 28, 2020 at 5:00 PM

Answers to Written Questions Posted Online

1st Posting: Thursday, December 24, 2020 by 5:00 PM
2nd Posting: Thursday, December 31, 2020
Final Posting: Friday, January 8, 2021 at 3:00 PM

Proposals Due 

Click here to apply online

Tuesday, January 12, 2021 by 5:00 PM

Committee Review

January - February 2021

Award Notification

February 19, 2021

Protest Period ends

February 24, 2021
(5 days following Award Notification)

Projects Begin

March 2021 or later

 

BIDDERS CONFERENCE

To meet equity objectives and to increase transparency and accessibility, OEWD will be holding a bidders conference. While attendance is not a prerequisite to apply, interested applicants are encouraged to attend. The Bidders Conference will be an opportunity to determine the eligibility of proposed projects as well as to receive technical assistance on submitting a proposal. Additionally, staff will be on-hand to assist with questions related to navigating the City Supplier (vendor) process.


Date:  Friday, December 18, 2020
Time:  3:30 PM - 5:00 PM
Location:  Online


Click the button below to register for the Bidders Conference:

Register button

 

You will receive an email confirming your registration, along with important instructions on how to access the event

 

The Bidders Conference begins on Friday, December 18, 2020 from 3:30 P.M. to 5:00 PM.

To join, click on the direct link to the Zoom meeting found in your confirmation email. 

 

You may register at any time, even after the Bidders Conference is in progress. If you have any problems, please contact oewd.procurement@sfgov.org and our team will assist you.
 

A recording of the Bidders Conference, along with a log of all questions asked by the Question and Answer deadline, will be posted under Document Downloads. Purely technical questions regarding how to navigate the RFP or fill out application materials will be answered until the Proposal Submission Deadline on January 12, 2021 at 5:00 PM.

 

The Bidders Conference will be fully accessible to attendees requiring hearing, vision and mobility accommodations. If you have a specific accommodation request, contact us by Wednesday, December 16, 2020 at oewd.procurement@sfgov.org.
 
 

QUESTIONS AND ANSWERS

You may submit "substantive questions" until Monday, December 28, 2020 at 5:00 PM. Substantive questions are questions that seek to clarify expectations about specific program areas or administrative processes, for example, "Under program area E, would OEWD be interested in funding proposals for outreach activities?" Substantive questions may be asked at the Bidders Conference or submitted online by clicking the button below.

Click the button below to submit a question online:

Submit Button

 

The deadline to submit substantive questions is Monday, December 28, 2020 at 5:00 PM. However, you may continue to submit technical questions (e.g. "How do I complete the application?") to oewd.procurement@sfgov.org and we will respond as soon as possible.

 

To ensure full transparency and the opportunity for all applicants to benefit from Departmental guidance, questions should only be submitted in writing. The answers to all questions asked and answered at the Bidders Conference or submitted online will be available for download in the Documents section below.

 

APPLY

Applications will be accepted online, and all elements of the proposal package must be submitted by the application deadline. Please review the Proposal Package Checklist (found in Appendix A as well as the RFP) to confirm all required questions and attachments. When you are ready to submit your application, click on the following link:

 

Click the button below to apply online:
 

Apply Button


 

UPDATES

All updates to the RFP will be posted in this section with a date/time stamp indicating when the update occurred. Any questions regarding updates should be directed to oewd.procurement@sfgov.org.

 

  • January 12, 2021 at 12:05 P.M. - An updated version of the Budget Template has been uploaded under Documents, below. This template includes additional deliverable rows (11-30). There are no other changes to the template.
  • January 8, 2021 at 3:00 P.M. - A final version of the Question and Answer log has been uploaded under Documents, below. The posting date has been uploaded in the RFP schedule.
  • December 31, 2020 at 4:08 P.M. - A second version of the Question and Answer log has been uploaded under Documents, below. A final Question and Answer log will be posted to this website on Monday, January 4, 2021 by end of business; the RFP schedule has been updated to reflect this revised final posting date.
  • December 24, 2020 at 5:19 P.M. - A revised copy of RFP #215 has been posted to the website, reflecting the following change: In Program Area T, Public Space Improvement Services, the Scope of Work section was updated to clarify that the successful applicants will manage multiple public spaces throughout the city. The previous posting referenced a variety of public spaces. In addition, the initial Question and Answer log and a revised version of Appendix A have been uploaded under Documents, below.
  • December 21, 2020 at 12:00 A.M. - A revised copy of RFP #215 has been posted to the website, reflecting the following change: In the Program Area Table (pg. 9), Area F (Chinatown Quality of Life Improvement Projects), the maximum budget request amount was corrected to $15,000. In addition, the deadline to submit written questions has been updated to Monday, December 28, 2020 at 5:00 P.M. This change was reflected in both the revised RFP and the Key Dates (schedule) on this website. Finally, the PowerPoint presentation from the Bidders Conference has been uploaded under Documents, below.

 

DOCUMENTS (CLICK TO VIEW OR DOWNLOAD)

Request for Proposals (RFP) #215 - REVISED issued 12.24.2020

Appendix A: Application Questions - Request for Proposals 215 - REVISED issued 12.24.2020 - For reference only

Appendix B: Proposal Budget Template - REVISED uploaded 1.12.2021 - Prepare your project budget on this template; upload and submit it with your application

Appendix C: City Grant Terms (Form G-100) - For reference only

Appendix D: Applicant Requirements and Guidelines - For reference only

Appendix E: Supplier Registration Instructions - For reference only

RFP 215 Bidders Conference - Presentation Slides (PPT)

RFP 215 Question and Answer Log - Final Posting 1.8.21 (includes all Q&A from prior postings)


Any additional documents will be uploaded in this section, please check back frequently for updates. If you would like to request any of the above documents in an alternative format, please email oewd.procurement@sfgov.org.  The email address is monitored between 9:00 AM - 5:00 PM, Monday through Friday, excluding federal holidays.

 

RESOURCES

Invest in Neighborhoods (IIN) Programs

San Francisco Supplier Portal

Chapter 14B Local Business Enterprise Ordinance

Office of Labor Standards Enforcement - Prevailing Wage

Department of Industrial Relations - Public Works Contractor Registration

San Francisco Office of Racial Equity

San Francisco Economic Recovery Task Force Report