Provider & Grantee Resources

The Office of Economic and Workforce Development (OEWD) supports the City's residents, neighborhoods, and businesses through a series of coordinated economic and workforce development programs and services. OEWD funds nonprofit and for-profit service providers, educational institutions, and professional services contractors to administer training programs, capacity building initiatives, neighborhood improvement projects, and business attraction, expansion, and retention activities.

OEWD generally bids these services through Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), and other appropriate processes, and awards funds for short-term, annual, and multi-year projects. For specific requirements and eligibility information, refer to the language specified in the procurement. Active bid opportunities can be found on the OEWD Bid Opportunities page.

OEWD's Finance and Administration Unit is responsible for procuring, managing, and monitoring grants and contracts for the Neighborhood Development, Workforce Development, Small Business Development Center and Film divisions.

 

Guidance for prospective grantees and contractors

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Background Information

Need help creating or organizing your entity?

For general information on starting a nonprofit, visit: 

Becoming a City Vendor

Becoming a City Vendor

All individuals or entities interested in working with OEWD must be qualified to do business with the City before funds can be awarded. Please visit the Office of Contract Administration's website for more information on the process for becoming a City vendor, including information on how to sign up for Paymode-X, the City's ACH Electronic Payment System: 

Visit Office of Contract Administration website
Bid Opportunities

Bid Opportunities

As noted above, the City and County of San Francisco (City) utilizes competitive bidding procedures to select service providers. This process requires that all City vendors comply with City ordinances and other requirements (City, State, and Federal, as applicable) prior to entering into a contract with the City. Active OEWD bid opportunities can be found here: 

Visit OEWD Bid Opportunities page
Invoicing and Payment

Invoicing and Payment

City grants and contracts are generally cost-reimbursement, meaning that funds cannot be paid out until expenses are incurred and/or deliverables are complete. The City generally issues payment within 30 days after an accurate invoice has been received. Except for rare exceptions, all payments are issued via Paymode-X, the City's ACH Electronic Payment System. To register for electronic payments, visit:

Visit Office of the Controller website

Guidance for current grantees and contractors

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Technical Support & System Resources

Technical Support & System Resources

Finance and Administration staff provide ongoing technical support to all grantees and contractors throughout the term of the agreement. Projects are managed through one of two online invoicing systems: Total Grant Solution (TGS) or Grants Management System (GMS). If your grant is funded entirely by local General Fund dollars, you may be assigned to either system. Please contact your  Grant Coordinator if you have questions about which system to use. If you are experiencing an issue with either system, or if you have general questions regarding the status of a submitted invoice, contact your designated Grant Coordinator.

  • Total Grant Solution (TGS): online portal for all Workforce Development grantees receiving Department of Labor funds
    To find your assigned Grant Coordinator, go to the 7c2 screen, under your Contract Name/Number
     http://totalgrantsolution.org/tgsewd/MasterLogon
  • Grants Management System (GMS): online portal for grantees receiving Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds 
    To find your assigned Grant Coordinator, go to your Project Information screen
    https://gms.sfmohcd.org/

Most non-Federal Economic Development grantees and all contractors are anticipated to be brought onto TGS within the first quarter of Fiscial Year 2016-17. If you have an Economic Development grant that is managed in GMS, please contact your assigned Grant Coordinator with any questions or issues. If you have questions or issues related to a Federally-funded grant or contract, please visit the Frequently Asked Questions page for general information on setting up agreements, budgeting, invoicing, and other issues: 

Visit OEWD Finance Resources page
Frequently Asked Questions

Frequently Asked Questions

General information on setting up agreements, budgeting, invoicing, and other issues are posted on the OEWD Finance Resources page.

Have a question that's not answered? Contact us at:

Office of Economic and Workforce Development
Finance and Administration
1 South Van Ness Avenue, 5th Floor
San Francisco, CA 94103
(415)-701-4848
oewd.procurement@sfgov.org

Visit OEWD Finance Resources page

Information for current Workforce Development division grantees and contractors

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OEWD Directives

OEWD Directives

The Office of Economic and Workforce Development (OEWD) is funded by Federal, State and local sources, and each funding stream has its own set of regulations and requirements. Visit the OEWD Directives page for regular updates to policies and directives:

Visit OEWD Directives page
OEWD Procedures and Forms

OEWD Procedures and Forms

Procedures and forms help providers administer programs funded by Federal, State and local sources.  Contact your Grant Coordinator if you have questions about which forms may apply to you.

Visit OEWD Procedures & Forms page Visit Mayor's Office of Housing and Community Development website
OEWD Program Monitoring

OEWD Program Monitoring

Program monitoring affords OEWD the opportunity to provide the technical support necessary to help ensure providers continue to maintain required documents, account for services provided, and complete and submit all paperwork in a timely fashion. For more information about OEWD Program Monitoring, visit:

Visit OEWD Program Monitoring page
Citywide Fiscal and Compliance Monitoring

Citywide Fiscal and Compliance Monitoring

All City-funded nonprofit service providers that receive a threshold amount of City funding from more than one participating department are monitored annually as part of the shared monitoring pool. For more information on Citywide Fiscal and Compliance Monitoring, visit: 

Visit Office of the Controller website
Nonprofit Resources

Nonprofit Resources

The City and Country of San Francisco's Controller's Office provides technical assistance and capacity building training and tools for City grantees. For more information, visit:

Visit Office of the Controller website